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5 Essential Elements of Successful Video Conferences

Mayra Gomes
Jun 05, 2019
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Having successful video conferences and enhancing the overall communication in your business can be a real game-changer. Check out the essential elements of video conferencing below.

Successful video conferences can help businesses save time and money while increasing communication efficiency. Whether your company needs to improve internal communication, increase productivity, or enhance client meetings, successful video conferences might be precisely what you need.

In this blog post, we’ve put together five essential elements to make the most out of your video conferences. With these tips around organizational strategies, support, training, video conferencing software, and necessary resources, you’ll be able to have successful video conferences and harness all its advantages.

5 Elements of successful video conferences

#1 Organizational strategy

Most companies overlook the importance of having a sound organizational strategy when it comes to its communication process, particularly concerning video conferences. For you to take full advantages of video conferencing, it’s vital to set the standards right from the start. To create a strategy, consider:

  • Having a unified solution (we’ll talk more about it below)
  • Developing a communication guideline with rules
  • What’s the most productive workflow and set up
  • Putting your solutions to the test with management first

If you have a guideline of how video conferences should be conducted, and employees see their superiors implementing the rules to maximize video conferencing, chances are, everyone will join.

#2 IT Support

When considering possible video conferencing solutions and productivity, it’s essential to involve your IT support team. With IT professionals on board and ready to help, it will be much easier to maintain your quality standards and avoid those common video conferencing mistakes such as audio feedback and equipment issues.

If you don’t have an IT support team, don’t worry, you can still have successful video conferences and maximize its usage. You or someone else from your team can practice and learn more about the video conferencing solution. They can learn how to troubleshoot it and solve minor issues. Most often, the issues during a webconference are easy fixes.

#3 Encouragement and training

Another element that is essential to produce successful video conferences within your business is to encourage new employees to come aboard and train them properly. Whether you create an onboarding video or sit side-by-side with your new hire, training is the best way to ensure high-quality communication throughout the business.

Some people are self-conscious about being on camera, especially on video calls. So, if you want to create efficient communication throughout the company and have successful video conferences, consider helping your team overcome such issues.

For instance, give them tips on how to feel and look better on video calls, and any other technical tips that might increase their confidence.  

#4 Video conferencing software

As far as video conferencing elements go, nothing is more important than the video conferencing application and resources. This post is not about recommending one video conference software over another. There are many valuable options on the market, but every business is different, and you’ll have to take into account your specific needs.

Nonetheless, it’s always a good idea to test a few different options before choosing one. When deciding on the best software for your company, consider:

  • Ease-of-use
  • Integration with other resources
  • Available tools
  • Affordability
  • Support

#5 Resources for video conferences

Apart from its technical aspects, engagement is the key to successful video conferences. The truth is, getting distracted is so easy nowadays, that attendees even get distracted during in-person meetings. Which is why on video conferences, it’s essential to maximize the engagement. That’s where extra resources will come in handy.

A live video software such as ManyCam can help you apply multiple resources to your video conference. For example, during a business presentation, you can share your screen, slide decks, websites, and much more while adding a picture-in-picture window with your webcam view, to keep attendees engaged.

Also, with ManyCam, you can add different video sources to your video conference, such as YouTube URLs, images, and pre-recorded videos, among other things. Then, you can easily switch between your sources and break the pattern of monotone video conferences.

Other ManyCam resources that help businesses enhance their video conferences are:

  • Chroma Key feature – The green screen effect allows users to replace their background while live with images or videos.
  • Draw on screen – During presentations, if you want to outline a topic, you can use the draw tool and highlight anything on the screen.
  • Recording – With the click of a button, you can also record your video conference for your archive or to share with those who couldn’t attend.

Download ManyCam for free today!

Key Takeaway

Video conferences can be a huge asset for businesses of all sizes. Whether you need to increase productivity, save money, or improve communication, successful video conferences can help.

Without these elements mentioned above, it will be hard to harness the full power of video conferences. So, make sure you focus on these five elements before your video conferences, and they will be a huge success.

Check out more professional live video tips:

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