		

{"id":5650,"date":"2021-07-22T10:57:03","date_gmt":"2021-07-22T14:57:03","guid":{"rendered":"https:\/\/manycam.com\/blog\/?p=5650"},"modified":"2021-07-27T09:30:09","modified_gmt":"2021-07-27T13:30:09","slug":"the-dos-and-donts-of-video-conferencing-calls","status":"publish","type":"post","link":"https:\/\/manycam.com\/blog\/the-dos-and-donts-of-video-conferencing-calls\/","title":{"rendered":"The Dos and Don\u2019ts of Video Conferencing Calls"},"content":{"rendered":"<h2><strong>Are you working remotely? Or have you been following a hybrid approach? Either way, video conferencing calls have become a norm. As a result, these dos and don\u2019ts are more important than ever!<\/strong><\/h2>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Around<\/span><a href=\"https:\/\/www.lifesize.com\/en\/blog\/video-conferencing-statistics\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> 96%<\/span><\/a><span style=\"font-weight: 400;\"> of the remote workers prefer video conferencing calls and believe that it has improved collaboration in their team. Video conferences have several benefits over audio conferences, emails, and other forms of communication. According to a study by<\/span><a href=\"https:\/\/medium.com\/visio-ai\/50-video-conferencing-statistics-2020-747899e98c9b?source=friends_link&amp;sk=a63f0deda3fa5c84d464b8f262a67c6a\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> Owl Labs<\/span><\/a><span style=\"font-weight: 400;\">, video conferencing is 30% more effective than audio conferencing.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">To make sure your video conferencing sessions are effective, follow these dos and don\u2019ts of video conferencing.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Want to have more video resources when on video conferencing calls? <\/span><a href=\"https:\/\/manycam.com\/download\/?source=220721\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Download ManyCam for Free Today!<\/span><\/a><\/h3>\n<p>&nbsp;<\/p>\n<h2><strong>The Dos of Video Conferencing Calls<\/strong><\/h2>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Here is what you need to do:<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><strong>Verify Your Equipment<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">The best defense against troublesome software, video, and audio issues is to test your whole system before the call.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><span style=\"font-weight: 400;\">Is the camera working?<\/span><\/h3>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><span style=\"font-weight: 400;\">Do you have the latest software update?<\/span><\/h3>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><span style=\"font-weight: 400;\">Is the audio clear enough?<\/span><\/h3>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Overlooking these issues can lead to transmission problems, such as freezing, lagging, excessive buffering, and even crashing your calls. Terminate other applications before the call and request your roommates or house members to avoid downloading large files or playing heavy games.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">If you have to join the call from a hotel, use a wired Ethernet jack and refrain from using the dodgy WiFi. If you have one of those laptops that lack the Ethernet port, then a USB adaptor could do the trick.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Although all video conferencing tools boast similar features, they have different workflows and user interfaces. Therefore, become familiar with the system beforehand, so you don\u2019t have to go through the FAQ page after something goes wrong during the meeting.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Many applications offer a test feature so that you can check video and audio on a trial run. If there is none on your platform, arrange a brief one with a colleague.\u00a0\u00a0<\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">For more on <\/span><a href=\"https:\/\/manycam.com\/blog\/video-conferencing-equipment\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">video conferencing equipment<\/span><\/a><span style=\"font-weight: 400;\">, check out this <\/span><a href=\"https:\/\/manycam.com\/blog\/video-conferencing-equipment\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">post<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>Join On Time<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Treat online meetings as professional meetings and join them on time to respect others\u2019 schedules. Be considerate and courteous of your colleagues\u2019 agendas throughout the day, and make an effort to join the meeting five or 10 minutes before it is scheduled to start.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><strong>Signal to Talk<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Usually, in real-world meetings, you can always identify visual cues to speak at the right time. On the other hand, you are more likely to accidentally interrupt others during a video call. In addition, there can be a sound delay at play, so wait for a few minutes before speaking up.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">You can discuss this matter with others and agree on <\/span><a href=\"https:\/\/manycam.com\/blog\/video-conference-call-etiquette-tips\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">your video conferencing etiquette<\/span><\/a><span style=\"font-weight: 400;\">. You can also develop a system for asking questions, such as using a chat to ask a question or virtually raising your hand.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h2><strong>The Don\u2019ts of Video Conferencing Calls<\/strong><\/h2>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Here is what you must not do:<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><strong>Ignore Security<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Like any other technology, video conferencing tools also come with their data security and privacy risks. Take your time in going through your tools\u2019 security settings to protect yourself and those you connect with.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">The<\/span><a href=\"https:\/\/www.ftc.gov\/news-events\/blogs\/business-blog\/2020\/04\/video-conferencing-10-privacy-tips-your-business\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> Federal Trade Commission in the US<\/span><\/a><span style=\"font-weight: 400;\"> has released its own guidelines for video conferencing. These recommendations include limiting attendees via unique ID numbers and password-protected logins or setting a lock to the meeting after all the participants join.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">The FTC has also advised paying additional attention to sensitive topics, such as the healthcare industry.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><strong>Allow for Distractions<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Background noise can be a major nuisance during video conferences, regardless of how much effort you put into your appearance and background visuals. In addition, participants can find it uncomfortable and awkward to hear background noises or screaming kids.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Although it is obvious, many people simply forget to disable their microphones when joining a video call. Video conferencing platforms allow you to mute the microphone and switch it on when you are required to talk.\u00a0<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Similarly, you can also set boundaries at home by locking your door and placing a \u2018do not disturb\u2019 sign during your meetings. Treating your calls like an in-person meeting will help you to prepare better.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Other than the noise, your dress code must not distract participants. Whether you work from home or at an office, make sure you maintain the dress code related to your company.\u00a0<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><strong>Multitask<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Multitasking is a common feature in audio conferences. Don\u2019t take this habit to your online meetings, or you might feel embarrassed after getting distracted as other participants watch you at the same time. To make sure everyone pays attention, turn off your phone and close all applications on your PC.<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h2><strong>Final Thoughts<\/strong><\/h2>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Video conferences are here to stay. This quick list of dos and don\u2019ts for video conferencing calls can make a huge difference in your business communication.\u00a0<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Need more live video tools for your video conferencing platform? Consider checking out ManyCam and <\/span><a href=\"https:\/\/manycam.com\/download\/?source=220721\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">downloading it for free today<\/span><\/a><span style=\"font-weight: 400;\">!<\/span><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Are you working remotely? Or have you been following a hybrid approach? Either way, video conferencing calls have become a norm. As a result, these dos and don\u2019ts are more important than ever! &nbsp; Around 96% of the remote workers prefer video conferencing calls and believe that it has improved collaboration in their team. Video [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":5653,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[132,509],"tags":[662,663,385,661,660,384],"class_list":["post-5650","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-video_conferences","tag-business-communication","tag-enhance-communication","tag-video-conferences","tag-video-conferences-for-business","tag-video-conferencing-calls","tag-video-conferencing-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The Dos and Don\u2019ts of Video Conferencing Calls - ManyCam Blog<\/title>\n<meta name=\"description\" content=\"Whether you work remotely or in a hybrid approach, video conferencing calls have become a norm and here are the dos and don&#039;ts.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/manycam.com\/blog\/the-dos-and-donts-of-video-conferencing-calls\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Dos and Don\u2019ts of Video Conferencing Calls - 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